Admin/HR Assistant (2) - ACTED
- Position: Admin/HR Assistant (2)
- Contract duration: 6 months (renewable depending on fund)
- Location: Rafah and Deir Al Balah
- Starting Date : ASAP
Position Profile
I. Administration/Liaison
- Draft/prepare all administrative letters in Area level;
- Prepare all Administrative Documents such as internal notes, regulation, memos etc;
- Follow & Prepare letters/documents in order to solve all ACTED requirement with governmental offices and NGOs in area level;
- Organize meetings with authorities in area level for ACTED Senior management & Area Coordinator;
- Ensure compliance of ACTED to legal requirements of the area of intervention;
- Support in management of ACTED premises lease & ensure contract are updated and renewed for each premises;
- Support in management of the guests in ACTED guest houses and set regular follow up/management regarding payment with Finance.
II. Human Resources
- Control & checking attendance sheet of staff
- Support the follow up of staff appraisal form with relevant department managers;
- Follow up of staff leaves, provide necessary forms for staff, while needed;
- Follow up of ACTED HR standards templates in line with ACTED HR Manual/internal regulations
- Update and maintain Area office Organization Chart in accordance to the size of program (new staff, new dept. & new projects)
III. Recruitment:
- Support the Admin/HR Manager in arranging for interviews and contacting the selected candidates
- Ensure to collect all necessary documents of applicants as indicated in ACTED HR Manual;
- Draft employment contract for staff and send it to the HR manager in capital office.
- Collect all information required for contract. (ID card, photos, identification information, “recruitment package” etc.)
IV. Filing:
General Filing:
- Create Standard ACTED Admin/HR filing system (include official correspondences, premises contracts, governmental tax follow up, recruitment process documents etc);
Personal Folders:
- Create thorough personal folders system for Area national staff;
- Ensure that the personal folder database have been updated on regular basis;
IV- Qualifications:
- Bachelor's degree in human resources, business administration , or any other related field.
- Minimum 1 years of experience in relevant field.
- Proven experience working with NGOs, INGOs, possibly in similar roles is a plus
- Familiar with the Palestinian Labour Law.
- Computer skills, especially on Microsoft (word , excel , etc.)
- Excellent in written & spoken English/ Arabic.
Submission of applications:
Interested candidates are invited to send CV, and three references (in English) no later than April 15th, 2024 to: (opt.jobs@acted.org), indicating the position (Admin/HR Assistant) in the subject line.
opt.jobs@acted.org
The selection committee will review all applications as they are received.
All applicants must meet the minimum requirements described above, and those unable to meet these requirements will not be considered.
Only shortlisted candidates will be contacted for an interview. No telephone inquiries will be received.