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أخبار ساخنة

وظائف شاغرة لدى الإغاثة الإسلامية فرنسا

الصفحة الرئيسية

وظائف شاغرة لدى  الإغاثة الإسلامية فرنسا

1- Reporting Manager - SIF


ROLE IN THE ORGANIZATION

The Reporting Manager is under Programs Manager, responsible for the collection, consolidation and circulation of all information on the programs and projects to ensure quality and timely reporting on the program’s achievements. S/he will work in close cooperation with SIF’s teams as following:-

Report Management:

  1. Manages reporting activities and produces progress, mid-term, and final  narrative and financial reports in line with SIF and donor  reporting procedures;
  2. Maintains accurate records and documentation, and updates reporting databases;
  3. Manages reporting schedules and ensures timely submission of reports to senior management, HQ and donors;
  4. Coordinates with Programs Managers and other departments (MEAL, logistic, finance HR and Admin)  to maximize the quality of reporting system;
  5. Reviews incoming operational and financial reports in terms of completeness, a compliance with regulation and requirements, and quality;

Reporting Development:

  1. Develops and maintains close and effective working relationships with the program team and other departments, understanding their informational and reporting needs while ensuring they are informed of documented reporting policies;
  2. Ensures quality of grant proposals writing, monitor the context pertaining to humanitarian sector (WASH, Livelihood, protection, etc) and update according to evolved context;
  3. Ensures reports and grants proposals are developed using the most appropriate method and tools available.

Data Collection, analysis and data synthesis:

  1. Coordinates with programs managers and other departments to collect timely data on achieved activities;
  2. Collects qualitative and qualitative data and conducts data analysis to present efficiently the project  achievement and meet SIF and donors reporting requirement;
  3. Uses appropriate, simple, and creative methods to synthesize the data and  present the information in different reporting settings;
  4. Perform any other duties related as may be assigned.

QUALIFICATIONS AND EXPERIENCES

  1. A Bachelor degree from an accredited university in Business Administration, Development Studies, Management or relevant field;
  2. Minimum 5 years of proven field experience in reporting and  proposal writing at INGOs;
  3. Excellent in written and spoken English (essential);
  4. Strong data collection (qualitative and quantitative), analysis and synthesis skills;
  5. Must be detailed oriented and process focused;
  6. Good knowledge and practice of result- based reporting;
  7. Knowledge of project cycle management  and  conceptual tools (e.g. logical framework);
  8. Sound experience in social assistance or community humanitarian and development projects;
  9. Solid experience of work with windows based computer software, and modern accounting-systems;
  10. Experience in and commitment to participatory management and maintaining a supportive, open environment to ensure the transferring of knowledge & development of all staff;
  11. Excellent communication skills and flexibility;
  12. Ability to work under pressure and in emergency situations;
  13. Ability to travel frequently and under the particular travel requirements of the assignment.

PERSONAL QUALITIES

Humble and flexible, force proposal and initiative, capacity to prioritize, networking and partnership development, sense of responsibilities and coordination skills, good interpersonal skills, patient and ready to listen to people, open-minded and collective approach and strong humanitarian motivation.

CONDITIONS

  • Location: Gaza Strip
  • Duration: to 31.12.2022 “renewable”
  • Starting Date: As soon As Possible
  • Reporting Manager: (Ref #:2022/08/RP)

How to Apply

Interested candidates are requested to send the followings:
  • Their CV,
  • Letter of Motivation with the Ref # of the post (as indicated above).
  • Two professional references for the last two employers with their contacts’ information.
All above documents should be sent not later than 02:00 p.m. on 29th June 2022 to the following e-mail address:

hr.gaza@secours-islamique.org

Faxed CV’s or emails without the Post Title & Ref # will be neglected. Only candidates possessing relevant experiences will be shortlisted.


2- Livelihood Project Officer - SIF


ROLE IN THE ORGANIZATION

Project Officer is under Livelihood Program Manager, s/he also works in close cooperation with SIF staff, partners and other program stakeholders, as in the following:

Monitoring of Project Activities:

  1. Responsible for technical supervision and day-to-day monitoring of project’s activities in close collaboration with project partners according to the project related documents; Monitor assigned project’s activities as outlined in detailed implementation plan in line with SIF Livelihood program quality principles, standards and good practices;
  2. Conduct regular field visits for monitoring and identifying challenges in the field work to inform the line manager for implementation plans adjustment and provide timely field monitoring report according to SIF monitoring template;

Networking, Coordination and Collaboration :

  1. Assist project implementing partners in their efforts to achieve the project deliverables and outputs in a timely manner and according to the project implementation plan;
  2. Support implementation of project activities in a swift and accountable manner and assisting partners in their efforts to collect and analyze project data per specified mechanisms and tools;
  3. Assist Program Manager in collecting and revising the project’s progress reports that are submitted by the partner according to the implementation plans and partnership agreements;
  4. Work closely with partners’ designated staff to ensure work is carried out according to agreements, plans, and SIF guidelines, rules and regulations;
  5. Collect information (or assess capacity building needs for partners’ team and design proper and follow up capacity building plan), in coordination with the line manager,  to ensure effective implementation;
  6. Mobilize local stakeholders to facilitate project implementation and inform them regularly about the progress made and the challenges faced

Project Management and Documentation

  1. Keep organizing and archiving the project’s documentation.
  2. Assist in identifying information for, success stories, case studies and reports on the implementation of the project activities;
  3. Participate in the implementation of ad-hoc needs assessments and surveys when requested;
  4. Assist in providing the field data needed for the development of concept notes and proposals;
  5. Assist the Livelihood Program Manager in preparing progress, final and any other reports related to the Livelihood Project, as requested;
  6. Support the PM in developing MoUs and LoAs with the identified partners and stakeholders;
  7. Attend the partners’ and stakeholders’ meetings and coordination workshops;
  8. Prepare the minutes of project’s internal and external meetings;
  9. Perform any other duties related as may be assigned.

QUALIFICATIONS AND EXPERIENCES

  1. A Bachelor degree from an accredited university or its equivalent in Business Administration, Agriculture, rural development, environmental science or a related fields and equivalent work experience;
  2. At least 3 years of experience in the related fields in a similar position within the development of the agricultural sector, agri-business, agricultural livelihoods, and agricultural marketing with national or international institutions;
  3. Proven relevant filed experience in implementing, monitoring, and supervising agricultural development, agri-businesses and Agricultural Livelihoods projects in normal and emergency settings within the context of Gaza Strip;
  4. Showing enough flexibility to adopt and implement new approaches and technologies in the development of the agricultural sector;
  5. Has well understanding of the context of agricultural livelihoods and agricultural development interventions in Gaza Strip and the vulnerability of the agriculture sector in Gaza;
  6. Has Well  understanding of the Safe Agriculture initiatives in Gaza and the application of Best Agricultural Practices and Global and or PAL GAP will be a comparative advantage;
  7. Sound understanding of project cycle in humanitarian and development context. Knowledge of conceptual tools (e.g. logical framework);
  8. Has well understanding  in multidisciplinary approach that focused on (Agriculture development, food security, agricultural livelihoods and marketing of agricultural products);
  9. Data collection, analysis and synthesis skills;
  10. Management and reporting skills;
  11. Excellent communication skills and flexibility;
  12. Excellent written and spoken Arabic & English;
  13. Computer skills (Word, Excel).

PERSONAL QUALITIES

Humble and flexible, capacity to prioritize, sense of responsibilities and coordination skills, very good interpersonal skills, patient and ready to listen to people, open-minded and collective approach and strong humanitarian motivation, and high level of ethics (including confidentiality, impartiality, cultural sensitivity.

CONDITIONS

  • Location: Gaza Strip
  • Duration: 11
  • Starting Date: As soon As Possible
  • Livelihood Project Officer: (Ref #:2022/07/LHPO)

How to Apply

Interested candidates are requested to send the followings:
  • Their CV,
  • Letter of Motivation with the Ref # of the post (as indicated above).
  • Two professional references for the last two employers with their contacts’ information.
All above documents should be sent not later than 02:00 p.m. on 28th June 2022 to the following e-mail address:

hr.gaza@secours-islamique.org

Faxed CV’s or emails without the Post Title & Ref # will be neglected. Only candidates possessing relevant experiences will be shortlisted.


3- Logistics Manager - SIF


ROLE IN THE ORGANIZATION

The Logistics Manager is under the supervision of Deputy Head of Office, responsible for all logistics aspects, and s/he will work in close cooperation with SIF team as following:-

Procurement:

  1. Provide planning support and advice to those making a procurement request, then process and manage the procurement process in accordance with SIF policies and procedures, in a transparent, accountable, efficient and cost effective manner;
  2. Follow-up the procurement for all bases in area of operations;
  3. Validate the Purchase / Service Contracts for procurement, along with coordination of admin team;
  4. Set up and maintain a database of suppliers, detailing criteria of quality, price, service, ethics etc;
  5. Undertake quotations or launch Calls for Tender;
  6. Get validation of relevant procurement from HQ;
  7. Check the condition and nature of goods received as required by the contracts;
  8. Manage the presentation, circulation, filing and archiving of procurement documents, conforming to SIF procedures;
  9. Undertake periodic inventories;
  10. Manage stock movements and distributions of goods in the framework of project implementation;
  11. Ensure that local market surveys are regularly carried out, to ensure a full knowledge of the availability and price of local items;
  12. Ensure that all procurements are tracked and recorded to identify items that should be part of a pre-approved tender process, and ensure that open and free competition for procurements is adhered too;
  13. Capture pipeline information, and coordinate the management of the supply chain ensuring that Program staffs are well-informed and well-prepared for incoming goods and materiel;
  14. Elaborate and update suppliers data base as well as prices list;
  15. Liaise and negotiate with suppliers;
  16. Enforce proper use of procurement ceilings and approval procedures.

Assets and Property Management:

  1. Ensure the safety and effective use of all SIF assets and properties in the office;
  2. Account for the overall compliance with assets, properties and premises management procedures;
  3. Ensure the maintenance and repairs of assets and properties in timely manner;
  4. Assess the need for additional equipment / premise;
  5. Account for the overall compliance with assets, properties and premises management procedures;
  6. Regularly control the Asset Documentation (Asset Card, Maintenance / Repair Card, Monthly Equipment Follow Up);
  7. Ensure that Assets file is updated with all necessary documents (vouchers, technical manuals, repair and maintenance documents);
  8. Ensure timely reporting on /assets & stock status, to help Program staff with planning of replenishment and tracking through to end-user has occurred;
  9. Advise and support Program staff to verify that distribution has occurred according to the intentions and plans of the donors, and project partners.

Fleet Management:

  1. Supervise and coordinate all logistic matters relating to transport and fuel management, to ensure that vehicles are insured, asset managed correctly, being driven safely, maintained appropriately, damages are reported;
  2. Organize field movements for staff members (flight and hotel booking, rental taxi, etc.);
  3. Ensure that vehicles internal equipment (tools, communications etc) are complete and serviceable; and that usage of fuel is correctly supervised, and logged and recorded;
  4. Control regularly that all documentation required is filled in timely and precisely;
  5. Supervise the rental Service Contracts for vehicles;
  6. Control all documentation related to vehicles (Log Books, Fuel Consumption...);
  7. Consolidate and control the Fuel Consumption Follow Up from all drivers.

Procedures and Reporting:

  1. Comply with all the reporting requirements from HQ and Country level;
  2. Prepare the Monthly Logistical Report for the Head of Office and HQ;
  3. Present all consolidated monthly reports as required according to SIF guidelines
  4. Maintain accurate filing systems, with documented and supported records of action for audit; purposes, and submit weekly and monthly logistics reports to the in-country management team;
  5. Prepare procurement plan (order follow up, ongoing procurements, deliveries …etc.);
  6. Prepare Stocks Situation follow up and report (Deliveries received, damages, stocks requests);
  7. Keep track of quality, quantity, stocks levels, delivery times, transport costs and efficiency;
  8. Follow up SIF vehicles (maintenance, Incidents, suppliers relation);
  9. Assets list (Repartition of assets, maintenance, problems).

Compliance:

  1. Ensure compliance with SIF policies and procedures, donor regulations and local laws;
  2. Ensure that the procurement and disposal of commodities are in line with applicable licenses and are properly documented;
  3. Ensure that vendors’ eligibility screening is carried out in a timely manner, updated regularly, and, recorded appropriately;
  4. Manage all types of contracts with suppliers and service providers;
  5. Meet any ad hoc donor requirements in a timely and complete way;
  6. Telecommunication and Information Technology Management;
  7. Accounts for the overall compliance with the Communication and IT procedures;
  8. Supervise and secure effective use of the entire telecommunication and IT system
  9. Supervise all the telecommunication costs.

Human Resources:

  1. Manage all staff within department with integrity and foresight, and in accordance with HR procedures and policies to ensure that they maintain the highest standards of accountability and professionalism;
  2. Ensure that staff supervised are evaluated regularly, trained and/or mentored in a structured accountable manner, and written records of such are retained;
  3. Oversee the recruitment, selection and performance of logistics team;
  4. Logistics Manager involves the responsibility of a team but also of its efficiency, which means that by having no results over the long term s/he must be capable of training / sanctions / recommendations for more appropriate position.

Working Relationships:

  1. Reports to Head of Office;
  2. Proactively engage with the managers and relevant staff (Program, Finance) on all matters logistic to ensure that programmatic and project planning incorporates sufficient funding for logistical staff and logistical support mechanisms.

QUALIFICATIONS AND EXPERIENCES

  1. A Bachelor Degree from an accredited university in Business or Project Management or relevant field;
  2. Minimum 5 years work experience in the similar position in an international organization;
  3. Previous experience in INGOs and Ability to communicate in French will be an added advantage;
  4. Experience in and commitment to participatory management and maintaining a supportive, open environment to ensure the transferring of knowledge & development of all staff;
  5. Well organized, strategic planning, and implementation ability;
  6. Ability to set goals and prioritize with commitment;
  7. Effective under pressure, results oriented and proactive with the ability to multi-task;
  8. Good Interpersonal communication, negotiating and analytical skills;
  9. Ability to build, manage and motivate teams and individuals to achieve set objectives and targets;
  10. Ability to lead and participate in teams but also to work independently;
  11. Excellent written and spoken English & Arabic (essential), French is a plus;
  12. Excellent computer skills: MS Office (specially Word and Excel);
  13. Ability to travel frequently and under the particular travel requirements of the assignment.

PERSONAL QUALITIES

Taking initiative, capacity to prioritize, networking and partnership development, sense of responsibility and coordination skills, good interpersonal skills, patient and ready to listen to people, open-minded and have collective approach and strong humanitarian motivation.

CONDITIONS

  • Location: Gaza Strip
  • Duration: 1 year (renewable)
  • Starting Date: As Soon As Possible
  • Translator: (Ref #:2022/06/LM)

How to Apply

Interested candidates are requested to send the followings:
  • Their CV,
  • Letter of Motivation with the Ref # of the post (as indicated above).
  • Two professional references for the last two employers with their contacts’ information.
All above documents should be sent not later than 02:00 p.m. on 27th June 2022 to the following e-mail address:

hr.gaza@secours-islamique.org

Faxed CV’s or emails without the Post Title & Ref # will be neglected. Only candidates possessing relevant experiences will be shortlisted.
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