Administrative Assistant - UNRWA
- Posting Title: Administrative Assistant B
- Job Code Title: Administrative Assistant B, 10
- Department/ Office: UNRWA - Information Management
- Duty Station:HQ Gaza
- Posting Period: 8 October 2021-21 October 2021
- Job Opening number: 21-Administration-UNRWA - Information Management-165605-R-HQ Gaza (R)
- Staffing Exercise ID: N/A
Org. Setting and Reporting
The Administrative Assistant B reports to the Head, IT Service Center.
Responsibilities
- Assists in the preparation of the Manual budget. Records and monitors expenditure against allotted fund;
- Orders supplies for Departmental use and supervises distribution;
- Compiles, analyses and verifies statistical data;
- Maintains inventory records of equipment/furniture and other supplies and prepares survey reports as required;
- Handles routine correspondence and prepares replies for supervisor’s signature;
- Checks and ensures settlement of contractors’ bills and other expenditure.
Competencies
Technological awareness:
Keeps abreast of available technology. Understands applicability and limitations of technology to the work of the office. Actively seeks to apply technology to appropriate tasks. Shows willingness to learn new technology.
Client Orientation:
Considers all those to whom services are provided to be “clients” and seeks to see things from clients’ point of view. Establishes and maintains productive partnerships with clients by gaining their trust and respect. Identifies clients’ needs and matches them to appropriate solutions. Monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems. Keeps clients informed of progress or setbacks in projects. Meets timeline for delivery of products or services to client.
Planning and organizing:
Develops clear goals that are consistent with agreed strategies. Identifies priority activities and assignments; adjusts priorities as required. Allocates appropriate amount of time and resources for completing work. Foresees risks and allows for contingencies when planning. Monitors and adjusts plans and actions as necessary. Uses time efficiently.
Teamwork:
Works collaboratively with colleagues to achieve organizational goals. Solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others. Places team agenda before personal agenda. Supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position. Shares credit for team accomplishments and accepts joint responsibility for team shortcomings.
Communication:
Speaks and writes clearly and effectively. Listens to others, correctly interprets messages from others and responds appropriately. Asks questions to clarify, and exhibits interest in having two-way communication. Tailors language, tone, style and format to match the audience. Demonstrates openness in sharing information and keeping people informed.
Education
- Successful completion of full secondary education.
- Successful completion of post secondary course of at least two years' duration in business and office practice or related discipline.
- Ability to operate a PC using word processing, and spread sheet, and data base applications.
- A university degree in related to the functions of the post (desirable)
Work Experience
Four years' experience in administrative / clerical work.
Languages
Good knowledge of spoken and written English and Arabic.
Assessment
- Evaluation of qualified candidates may include an assessment exercise which may be followed by competency-based interview.
Special Notice
- Type of Contract: Fixed Term Appointment
- Duration of Contract: 3 years including 1 year probation period, with the possibility of further extension, subject to the availability of funds, satisfactory performance and continuing need.
How to Apply
- على المعنيين التسجيل للوظيفة من خلال موقع inspira.un.org الخاص بوظائف الأمم المتحدة
- رقم الوظيفة : 165605