Head Field Procurement and Logistics Office - UNRWA
- Posting Title: Head Field Procurement and Logistics Office, P4
- Job Code Title: Field Procment Officer
- Department/Office: United Nations Relief and Works Agency (UNRWA)
- Duty Station: FO Gaza; FO Gaza; FO Gaza; FO Gaza; FO Gaza; FO Gaza; FO Gaza; FO Gaza;
- Posting Period: 05 May 2021 - 01 June 2021
- Job Opening Number: 21-Procurement-UNRWA-155048-R- (R)
- Staffing Exercise N/A
Org. Setting and Reporting
The Head, Field Procurement and Logistics Office reports to the Senior Deputy Director of UNRWA Affairs (Operations), Gaza
Responsibilities
- - Plans, develops and manages the procurement activities of the Field Office including multi-million expenditure for procurement of broad range of commodities, services and construction works; serves as a principal advisor on procurement and logistics to the Field Office management;
- - Is responsible for all aspects of supply chain management within the Field in support of its operations, departments and programmes, resource allocation, sourcing, supplier management, inventory logistics and channels for distribution, forecasting, supply chain initiatives as well as flow and processes management, including:
- • Ensuring compliance with established tendering and quotation procedures for the supply of goods and services;
- • Conducting quality control on supplies and materials received;
- • Carrying out local market research and procuring local supplies;
- • Facilitating the receipt of supplies by land, sea and air through liaison with customs, port, shipping and government authorities and the processing of customs, tax exemption, insurance, clearing and
- forwarding documentation;
- • Supervising the sale of surplus, obsolete or unserviceable stock and stock control, warehousing and asset management functions;
- • Leading the Construction Access Team facilitating access of goods and materials to Gaza for construction projects and programmatic material and equipment requirements;
- - Represents the Field Office in contacts with internal and external parties on contractual matters and advises thereon; recommends to the Deputy Director appropriate action to be taken in relation to procurement contracts and/or orders; authorizes procurement contracts up to an approved limit;
- - Is responsible for managing the receipt, storage, issue and distribution of basic commodities of the refugee food insecurity programme in the Field; the pre-packing of food rations and the operation and maintenance of the related machinery and equipment;
- - Analyses all procurement proposals to determine appropriate strategy or approach, performs market research to develop proposals on revisions of procurement plans, procedures and policies;
- - Develops and ensures the efficient implementation of the procurement annual plan and overall procurement strategies using the best procurement practices and approved policies;
- - Is responsible for all aspects of the motor transport management within the Field; including driver testing, vehicle maintenance, registration and insurance and related machinery and equipment;
- - Leads, manages, and trains the procurement team to perform the procurement activities as planned and efficiently;
- - Serves as a member of Committee and Board as applicable.
Competencies
UN Core Values of Professionalism, Integrity and Respect for Diversity and Core Competencies of Communication, Working with People and Drive for Results apply by default. Default managerial competencies may apply.
- - Professionalism: Broad knowledge of all facets of international procurement including contract principles, techniques, practices, regulations as well as current knowledge of broader economic and market perspectives; experience in best value procurement and in-depth cost analyses evaluation techniques; ability to integrate knowledge with broader strategic, policy and operational objectives; excellent negotiations skills;
- - Vision: Identifies strategic issues, opportunities and risks; clearly communicates links between the Agency’s overall strategy and the Department’s goals; generates and communicates broad and compelling directions;
- - Planning and organizing: Proven ability to plan and organize work, requiring understanding of strategic direction and the ability to integrate the work into the Agency’s/ Field’s plans and work programmes;
- - Communication: Speaks and writes clearly and effectively; ability to defend and explain difficult issues to staff, senior officials, advisory committee and oversight bodies; ability to communicate complex concepts orally;
- - Client orientation: Maintains productive partnerships with clients; identifies their needs and matches them to appropriate solutions; maintains effective relationships with outside collaborators including representatives of donor communities and states;
- - Leadership: Proven record of building and managing teams and creating an enabling environment, including the ability to effectively lead, supervise, mentor, develop and evaluate staff;
- - Managing performance: Ability to establish priorities and to plan, coordinate and monitor work of others; monitors performance against milestones and deadlines; regularly discusses performance and provides feedback and coaching to staff; actively supports the development and career aspirations of staff; appraises performance fairly;
- - Teamwork: Strong interpersonal skills including ability to establish and maintain effective working relations with people in multi-cultural, environment with sensitivity and respect for diversity;
- - Working knowledge of the use of computer applications relevant to supply chain management and procurement including knowledge and work experience with any modern ERP system is desirable.
For guidance on how to prepare for competency-based interviews: https://careers.un.org/lbw/home.aspx?viewtype=AYI
Education
- Advanced university degree in a supply chain management discipline, business administration, public administration, commerce or other related field;
- Additional study, course-work or training in the areas relevant to supply chain management, procurement and/or a recognized qualification in procurement and logistics is preferable.
Work Experience
- At least eight years of experience in the application of the knowledge acquired in supply chain management discipline, business administration, public administration, commerce;
- A progressively responsible professional experience in high volume procurement and logistics operation in a large commercial or international organization
- At least five years of experience at the international level, preferably in a developing country, with a minimum of 2 continuous years of relevant international experience outside UNRWA, and outside the country(s) of which the candidate is a national or holds citizenship, a passport or a national identity number.
- Proven record of delivery a procurement programmes and services.
- Knowledge of UNRWA and UN Procurement rules and directives, of UN policies, procedures and operations as well as leading-edges supply chain management or procurement and logistics methods (desirable)
- Working Knowledge and experience in the Agency operations area and knowledge of Middle East Culture (desirable)
Languages
- Excellent command of written and spoken English.
- Knowledge of Arabic language (desirable).
Assessment
- Evaluation of qualified candidates may include an assessment exercise which may be followed by competency-based interview.
Special Notice
- Type of Contract and duration: 2 years, with the possibility of further extension
- The Head Field Procurement and Logistics Office may be required to travel to different UNRWA areas of operation.
- Possession of a valid driving license.